11 am

TAYLOR BAY BEACH CLUB

April 28, 2012

BOARD MEETING MINUTES

Open Meeting:

Owners present:

9

Board Members Present -

LeRoy Seeley, President, Steve Stemhagen, Vice President, Alice Carey,

Treasurer, Sue Hannah, Secretary, Wilbur Dukes, Bob Robinson

Board Members Absent -

0

(Ron Ward has resigned)

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Correction to the March 31, 2012 Minutes in Old Business, Ken's Report, b. to read

the maintenance of the ditches will continue to be handled by Peninsula Lawn

&Garden.

Motion to accept the amended March 31, 2012. Minutes accepted.

Treasurers Report:

Bank accounts:

Key Bank

Sound Bank

$54,880.15

12,962.94

$67,843.09

(11,936.48) Road repair Collected Balance-in Key Bank

(

702.84) Pre-paid 2013 dues-in Key Bank

2012 Operating

Balance

2012 Dues recv'd to date

$55,203.77

$76,030.05

Key Savings

$ 15,217.83

Road Assessment

$53,361.00

Collected

Spent

46,369.77

(35,457.84)

Paid to Northern Asphalt

$11,9361.48 Collected balance @ Key Checking

7,736.34

Road Assmt. Due from 15 owners

2012 Spending to date:

2012 Budget

Difference

$25,433.50

27,868.00

2,434.50

$

19 members owe for 2012 dues.

7 members on payment plans

$10,972.00

2011 (net) dues still owing: 4 owners

2009 & 2010 (net) dues still owing: 3 owners

2005/2006/2007/2008 (net) dues owing: 1 owner

$2,600.00

4,090.00

2,300.00

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The 30 day shutoff letters stating that May 7th will be the day the water is to be turned off were

sent out to 15 owners. Only 2 owners have responded to that letter. Those on payment plans

have until June 1st, 2012 to pay in full to avoid liens and or having their water shut off.

There was lengthy discussion regarding several owners who are delinquent and whether to place

liens as well as shutting off the water on their properties.

•

Motion made by Steve to place a lien and shut off the water to Peder Salamonsen's

property. Motion carries.

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The tenant of Carlsen's rental was discussed. In order to prevent water from being shut off to

the property due to Carlsen's nonpayment of the dues, road repair assessment and late payment

fees, the tenant has agreed to pay all monies owing for a total of $1,127.59 by June 1st, 2012.

The tenant made a payment on April 3rd, 2012 of $360.00. Technically the board has no legal

right to obligate the tenant.

Motion made by Alice to accept the tenant's verbal plan to pay all dues, assessments and

late payment fees by June 1st, 2012 to avoid a water shut off. Motion carries.

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There are several owners, without a 2012 payment plan, in which we have some hope of

collecting from prior to the May 7th, 2012 deadline. Several owners have been in contact with

Alice to commit to a payment plan schedule to be paid in full by the June 1st deadline. Others

are either in foreclosure or bankruptcy situations. In these cases, we have little hope in

collecting what is owed.

The attorney, Mark Roberts, advised Alice that the collection agency contract he was given to

look over is weak in his opinion. He suggested we look into other agencies as well. It was

decided to interview other collection agencies. Also discussed was possibly involving Mark to

legally pursue at least one of the severely delinquent owners.

Discussion regarding a possible by-law change to substantially raise the re-connect fee for

delinquent owners who have no structures on their lots as an incentive to stay current.

Bob Robinson noted that if someone is benefitting from our infrastructure but not contributing to

its maintenance, then there should be a substantial penalty.

Bob Robinson inquired about procedures involving the budget.

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Treasurer’s report accepted.

Special Committee's Report:

Bob Robinson inquired as to the history of the Policy Compliance Committee. The original Compliance

and Policies Committee was a standing committee appointed by the President

with 2 non board members plus 1 board member. The committee evolved into the Policy Compliance

Committee consisting of 3-4 board members due to the lack of interest from non board members. Bob

argued that ethically the committee should not contain more than 3 board members. Ethically, Bob

stated a committee cannot consist of more than 3 which would constitute a board quorum. He did state

there is nothing in our by-laws preventing more board members from serving on a committee.

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Bob mentioned one possible solution is to name a Code Enforcement officer to be the

spokesman for the committee with the authority of the board to administer the policies and by-

laws.

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Karen Ekdahl and Barb Robinson have volunteered to be a part of the Policy Compliance

Committee. LeRoy accepted their requests.

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The Pierce County Building and Health Departments have sent letters responding to the request

to inspect the properties of O'Roke and Skagg. Case numbers have been assigned but no visual

inspections have taken place as of this date.

•

No action has resulted from the letters and fines addressed to O'Roke and Skagg for non-

compliance.

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Send out letters to others in the community who also need to clean up their properties.

From the President:

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Thank you to Sharon and Tom McDowell for the last minute hosting of the meeting in their

home due to a key malfunction at the Longbranch Fire Station.

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Welcomed all owners present.

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A replacement insurance company has been secured by our agent to cover Taylor Bay

properties. The premium will be $400.00 less than the old company was charging for the

same coverage.

Alice made a motion to accept the new insurance company, Safeco Insurance Company,

subject to revised effective dates (5-19-2012 - 5-19-2013) on the quote proposal. Motion

carries.

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A temporary fix to a treated water sewer plant pipe that had been leaking over the embankment

was repaired. Cost for the repair was approximately $200.00 for parts and $200.00 labor. The

recommendation is to rebuild all the pipes. Another leak was found to be coming from a pipe

seemingly not connected to the sewer plant. LeRoy discovered the water is from the chlorine

testing sink so this will need to be re-routed to go into the sewer plant.

Don and Betty Eskew will soon be moving to Federal Way to be nearer their children.

LeRoy suggests using either a raised planting bed or install leftover fencing to eliminate

continued trespassing by motorcycles which enter alongside the gate.

LiquiVision sent a Flashstick and DVD of the cleanout process done on April 7th, 2012. Only a

foot of sludge was found. Next time the walls will be cleaned.

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Old Business:

Ken's Report:

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Ken has and will continue to harvest logs to shore up the beach erosion.

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A question was raised regarding whether to advise Peninsula Lawn & Garden to postpone doing

the ditches until fall. Bob Robinson suggests focusing the effort and budgeted money

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on those tasks that the volunteers find difficult. The back loop beyond the residences

should be a lower priority, (keep the roadway clear of obstructions), since the majority of the lots

are vacant and are not maintained by the owners.

A suggestion for the ditches, especially the deeper ditches, was to fill them with rip rap rock to

eliminate the need for expensive, labor intensive weed whacking maintenance.

Another consideration was to hire less expensive labor.

A request was made to replace the mat and the gutters at the mailboxes. Bob volunteered to

look into a mat replacement.

A request was made to remove a large cottonwood which appears to be a hazard, (a large chunk

of the tree came off this winter), at the corner of 81st St Ct and 176th Ave Ct.

A drain, (a large cement pipe), on the beach road, is cracked and needs to be replaced to divert

the water onto the beach. It was noted there is a spring which is also contributing to the erosion.

Tony, of PL&G will present a quote for repair to Ken.

The Sani-Can will be installed at the beach May 1st-3rd.

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Unfinished Business:

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A letter will be sent via registered mail to Tammy Brown (Jim Gregory) in regards to the

vehicles which are on TBBC right-of-way. This issue had been addressed with her previously

both in writing and verbally. The letter is to state that if no action is taken to remove the

vehicles within (one) 1 week of the receipt of the letter, the board has the authority, per by-

law Article VIII, Section 5, c.,d. to have them towed at the owner's expense.

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Mark Roberts, the attorney whom Alice conferred with in regards to the resident who has

been a problem to many in the community, advised that individuals (not the HOA) must seek

restraining/anti-harassment orders and to take necessary precautions to protect themselves.

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It was agreed that Mark will send a letter to the mother advising her of our concerns with

instructions she is to respond to him as our attorney.

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Hazelquist's puddle will be taken care of when the paving crew returns.

New Business:

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Bob inquired whether the membership is notified in writing, in addition to email, of the

election of board members.

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A letter will be mailed out on Monday, April 30th, 2012 notifying all members of the

upcoming election of board members at the Spring General Membership Meeting on

Saturday, May 5th, 2012.

Date of next meeting: Saturday, May 5, 2012, 11 am at the Longbranch Community Church

*A brief board meeting immediately after the General Ownership Mtg. to appoint officers.

Meeting adjourned.